Homeland Security and Emergency Management Agency

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Grant Management Documents

  • Subrecipient Handbook [pdf]
  • Grant Lifecycle Process [pdf]
  • Warranty Policy [pdf]
  • Combined Authorized Equipment List [xls]
  • Subgrantee Monitoring
    • Monitoring Protocol [pdf]
    • Monitoring Report Template-DC [doc]
    • Monitoring Report Template-NCR [doc]

Project Management

  • Project Managment Plan
    • HSGP PMP Planning Guide [doc]
    • HSGP PMP slick sheet [pdf]
  • Quarterly Status Report
    • QSR Planning Guide [pdf]
  • Budget Establishment Form
    • BEF template [doc]
    • BEF slick sheet [pdf]
  • Extension request template [doc]
  • EHP screening form [doc]
  • Closeout report
    • Closeout report template [doc]
    • Closeout form overview [pdf]
    • Closeout equipment report [xls]

  • Property disposition form [doc]


  • How to Access CGMS [pdf]
  • Retrieve and submit subaward [pdf]
  • Notes and Attachments [pdf]
  • QSR Module [pdf]


  • Build & submit a grant application [pdf]
  • Multiple invoicing [pdf]
  • Subgrantee funds & auto adjust [pdf]
  • Adjust the expenditure amount [pdf]
  • Cancel expenditure amount [pdf]
  • Enter proof of encumbrance (POE) [pdf]
  • Request a new expenditure [pdf]
  • NIMS resource typing [pdf]

National Capital Region Grants Management SystemComprehensive Grants Management System

**NCRGMS is a financial system for subrecipients to seek reimbursement.
**CGMS is a system for subaward project management and reporting.